Simple but Useful Tips for SAP Users




SAP T-code for searching SAP t-code or SAP menu
You can use this t-code to search any SAP t-code or SAP menu: SEARCH_SAP_MENU. With this t-code you can search t-code or menu with specified keyword, such as “customer list” will bring S_ALR_87012179 t-code in the search results.
For more searching functionalities you can visit http://Tcodes.ofSAP.com.

How to close all sap screens quickly?
If you”re opening some sap screens of one sap client, eg. Production client, and you want to close all of them (you don’t bother to save any data on the opened screens), you can do it in two ways.

First, you can access menu: “system->log off” on one of the screen. Then, there will pop up a dialog box that ask whether you want to log off. If you click “Yes”, then all the screens will be closed.

Alternatively, you can close all the screens in the quickest way by typing “/nex” in the t-code box (command field) and press “enter”. There will be no dialog box, all the screens will be closed immediately, but carefull, all the unsaved data or documents on any screens will be lost.

How to create t-code from SQVI query?
If you have created a query report from sqvi t-code, you can generate a new t-code for that report, so you can share it to other users (since sqvi query cannot be accessed by other users). You can do it as follow steps:

  • Select your query on the SQVI screen and accessing the menu: “QuickView – Additional functions – Generate program”
  • Display the program name by accessing menu: “QuickView – Additional functions – Display report name”. Copy that program name.
  • Open t-code: SE93. Input your new t-code name (begin with “Z” letter) in the “transaction code” field.
  • Click “Create” button.
  • Input the new t-code description and choose “program and selection screen (report transaction). Press “enter”.
  • Paste the program name of your sqvi query into the “program” field.
  • Click “save” to create your new t-code that execute your sqvi query.

You can give the authorization for the new t-code to any users.

Purchase Order (PO) mass maintenance
If you, for some reasons, need to update value in a field or more of a lot of POs that have been created before, and the new value is the same for all POs (such as you need to update the value of purchasing group or material group of some POs to a same new value), you can use t-code: MEMASSPO instead of edit the PO one by one.

Purchase Requisition (PR) mass maintenance

If you, for some reasons, need to update value in a specific field or more of a lot of PRs that have been created before, and the new value is the same for all PRs (such as you need to update the value of purchasing group or material group of some PRs to a same new value), you can use t-code: MEMASSRQ instead of edit the PR one by one.

SAP standard reports for Purchasing
Here are some widely used sap standard reports in purchasing:

1. List of Purchase Requisitions:

ME5A (list of PRs in general)

ME5K (list of PRs based on account assignment)

2. List of request for quotations (RFQs) or Quotations:

ME4L (list of RFQs based on vendor)

ME4M (list of RFQs based on material)

ME4S (list of RFQs based on RFQ collective number

ME4C (list of RFQs based on material group)

ME4N (list of RFQ based on RFQ number)

ME4S, ME4C, ME4N have “Dynamic selections” functionality that can select/filter the list results based on more detail information, such as fields at RFQ header or RFQ item.

3. List of Purchase Orders:

ME2L (list of POs based on vendor)

ME2M (list of POs based on material)

ME2K (list of POs based on account assignment)

ME2C (list of POs based on material group)

ME2N (list of PO based on PO number)

ME2W (list of PO based on supplying plant).

ME2K, ME2C, ME2N, ME2W have “Dynamic selections” functionality that can select/filter the list results based on more detail information, such as fields at PO header or PO item.

4. List of Outline agreements:

ME3L (list of outline agreement based on vendor)

ME3M (list of outline agreement based on material)

ME3K (list of outline agreement based on account assignment)

ME3C (list of outline agreement based on material group)

ME3N (list of outline agreement based on agreement number)

ME3K, ME3C, ME3N have “Dynamic selections” functionality that can select/filter the list results based on more detail information, such as fields at agreement header or agreement item tables.

Goods Movement: Storage Location authorization object (M_MSEG_LGO)
With M_MSEG_LGO authorization object, we can restrict that an SAP end user can create/change/display goods movement transaction (such as goods receipt, goods issue, transfer posting, etc) only at storage locations specified. By doing so, we can have more control at storage location level.

The pre requisite of this authorization object to work properly is we have to activate the authorization check at storage location through SPRO t-code menu: Materials Management – Inventory Management and Physical Inventory – Authorization Management – Authorization Check for Storage Locations.

SAP t-code for List of customer address
You can use S_ALR_87012180 t-code to get SD customers list and their address. You can choose “SAP list viewer” as an output format so you”ll be able to export that list in nice format to microsoft excel file.

How to save layout on VA05 and SDO1 t-code?
By default, SAP user can’t save report layout in some SAP SD t-code such as: VA05 and SDO1. The “save” menu will be grey. But, you actually can save the layout by adding a parameter in your SAP user profile. You do that with t-code: SU3. Go to “parameters” tab and add new parameter id, which is: SD_VARIANT_MAINTAIN”. The parameter value for that is “A”. Then save your user profile and try again to save layout in VA05 or SDO1 t-code.


2 thoughts on “Simple but Useful Tips for SAP Users

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